As the Event Organizer, you and the organization will be required to indemnify and hold the Fargo Park District harmless from and against all claims arising out of the event, including personal injury, property damage and claims, such as, excluding a protected class of persons or failure to accommodate for persons with disabilities. To the extent a claim exceeds the insurance coverage, you and the organization will be personally liable.

All requests for special events within the Fargo Park System must include site plans with provisions for accessibility by persons who are disabled. All individuals will structure activities to ensure that they are barrier-free and offer equal opportunities for access. This includes portable toilets. When portable toilets are brought into a park for special events with large attendance, the event sponsor must provide an adequate supply of accessible toilets. Accessibility shall also be addressed in your medical, security and parking plans in the special events packets.

As the Event Organizer, you are required to provide a safe and secure environment for your event. This is accomplished through sound planning. The Fargo Park District may request a copy of your security and medical plan for your event. This description should include, but is not limited to, the hiring of private security companies and licensed professional emergency medical services, crowd control, venue safety, and a communication plan in case of an emergency. These plans may be subject to review by City of Fargo Police and Fire Departments who may make additional recommendations.

As the Event Organizer, it is important that you plan for safe arrival, departure, and parking of the event attendees, participants, and vendors. Please keep in mind that the Fargo Park District prohibits all vehicles from parking on the grass. The Fargo Park District staff does monitor and ticket illegally parked vehicles at the events. As the Event Organizer, you are responsible for informing all participants, volunteers, attendees, and vendors of the parking regulations.

To ensure proper review of your event, please attach a site and route plan (if applicable). These site and route plans may be google maps, blueprints, CAD drawings, or legible sketches. To assist you with your site plans, park maps are available on the City of Fargo website. http://www.cityoffargo.com/Maps/.

Fargo Park District Facilities are available between 7:00 am and 10:00 pm. The Park hours are established by the Fargo Park Board of Commissioners and regulated in accordance with the Park ordinances or regulations. What this means for your special event is that all set up and clean up of the event must be completed entirely between these hours. If that is not possible, you must have made prior arrangements and rented the park and/or park shelter for the appropriate hours, as well. Requests for extended hours will require administrative review.

Each Applicant/Vendor is responsible for collecting North Dakota Sales Tax on all taxable sales made. Applicant/Vendors may find forms and information can be requested at 1-701-328-3470 or http://www.nd.gov/tax/salesanduse/forms/. Following the event, the applicant is responsible to submit all vendor names, as required, to the State of ND Tax Commissioner.

A damage/security deposit may be required for your event based on the activity, vendors, alcohol permits and logistics. The damage/security deposit will be charged to your account at the time of reservation. Payments will not be held and are deposited when received. The facilities must be returned to the Park District in the same condition as when it was received by Applicant. Any damage done to Park District facilities or Park District property by Applicant and/or its invitees will be repaired at the Applicant’s expense.

All special events, for-profit and non-profit alike, are required to pay all the fees associated with putting on a special event, including expenses related to set up, utilities and clean up of the event.