Each Applicant/Vendor is responsible for collecting North Dakota Sales Tax on all taxable sales made. Applicant/Vendors may find forms and information can be requested at 1-701-328-3470 or http://www.nd.gov/tax/salesanduse/forms/. Following the event, the applicant is responsible to submit all vendor names, as required, to the State of ND Tax Commissioner.
A damage/security deposit may be required for your event based on the activity, vendors, alcohol permits and logistics. The damage/security deposit will be charged to your account at the time of reservation. Payments will not be held and are deposited when received. The facilities must be returned to the Park District in the same condition as when it was received by Applicant. Any damage done to Park District facilities or Park District property by Applicant and/or its invitees will be repaired at the Applicant’s expense.
All special events, for-profit and non-profit alike, are required to pay all the fees associated with putting on a special event, including expenses related to set up, utilities and clean up of the event.
The following parks have been designated as suitable sites to accommodate multi-day events and/or programming. Several variables are taken into account, such as park size, proximity to residential areas, parking, sanitary facilities, and other activities commonly scheduled for these areas:
As an Event Organizer, you are required to develop mitigating measures to accommodate the impact your event may have on the surrounding neighborhood. Your event may also necessitate posting and notifying of park users and neighbors of the event date and any necessary alternate route or parking impacts. If this is required of you, it must be completed at least 14 days prior to your event.
Any Special Event that invites and/or is open to the general public will require submittal of a certificate of liability insurance. The certificate of liability insurance will need to include a minimum of $1,000,000 general liability coverage and the certificate needs to name the Fargo Park District as additional insured. This is the minimum requirement for events. The Fargo Park District reserves the right to require more insurance based on the size and type of events scheduled. The certificate copy needs to be submitted at least 7 days before the event.
Park District Contracted Vendors: The Fargo Park District has contracts with vendors in the parks that operate outside of special events. These contracts may limit the sales and consumption of food and beverage at reserved events. These agreements may also limit what is available to some events that want to provide food and beverages that will be available but not sold.
Events held in Fargo Parks must request permission and pay fees for any activity that includes sales of food, beverage or merchandise. If admission, food and/or merchandise sales are part of a Special Event, the Park District will request fees/commissions from the Special Event. A payment schedule will be part of the Facility Use Agreement.
Events have special activities that require special permission. Listed below are some of the most common applications. Application processes, instructions and deadlines vary. Be sure to research all of them ahead of your event.
To better serve your request, the Applicant is encouraged to contact the Fargo Park District as early as possible about planning your event in the parks. The minimum time needed to begin the process is 30 days before the event date.
