All requests for special events within the Fargo Park System must include site plans with provisions for accessibility by persons who are disabled. All individuals will structure activities to ensure that they are barrier-free and offer equal opportunities for access. This includes portable toilets. When portable toilets are brought into a park for special events with large attendance, the event sponsor must provide an adequate supply of accessible toilets. Accessibility shall also be addressed in your medical, security and parking plans in the special events packets.

As the Event Organizer, it is important that you plan for safe arrival, departure, and parking of the event attendees, participants, and vendors. Please keep in mind that the Fargo Park District prohibits all vehicles from parking on the grass. The Fargo Park District staff does monitor and ticket illegally parked vehicles at the events. As the Event Organizer, you are responsible for informing all participants, volunteers, attendees, and vendors of the parking regulations.

To ensure proper review of your event, please attach a site and route plan (if applicable). These site and route plans may be google maps, blueprints, CAD drawings, or legible sketches. To assist you with your site plans, park maps are available on the City of Fargo website. http://www.cityoffargo.com/Maps/.

Fargo Park District Facilities are available between 7:00 am and 10:00 pm. The Park hours are established by the Fargo Park Board of Commissioners and regulated in accordance with the Park ordinances or regulations. What this means for your special event is that all set up and clean up of the event must be completed entirely between these hours. If that is not possible, you must have made prior arrangements and rented the park and/or park shelter for the appropriate hours, as well. Requests for extended hours will require administrative review.

Each Applicant/Vendor is responsible for collecting North Dakota Sales Tax on all taxable sales made. Applicant/Vendors may find forms and information can be requested at 1-701-328-3470 or http://www.nd.gov/tax/salesanduse/forms/. Following the event, the applicant is responsible to submit all vendor names, as required, to the State of ND Tax Commissioner.

A damage/security deposit may be required for your event based on the activity, vendors, alcohol permits and logistics. The damage/security deposit will be charged to your account at the time of reservation. Payments will not be held and are deposited when received. The facilities must be returned to the Park District in the same condition as when it was received by Applicant. Any damage done to Park District facilities or Park District property by Applicant and/or its invitees will be repaired at the Applicant’s expense.

Attached at the end of this document are the current fees associated with special events in the Fargo Park District. All special events, for-profit and non-profit alike, are required to pay all the fees associated with putting on a special event, including expenses related to set up, utilities and clean up of the event.

The following parks have been designated as suitable sites to accommodate multi-day events and/or programming. Several variables are taken into account, such as park size, proximity to residential areas, parking, sanitary facilities, and other activities commonly scheduled for these areas:

As an Event Organizer, you are required to develop mitigating measures to accommodate the impact your event may have on the surrounding neighborhood.   Your event may also necessitate posting and notifying of park users and neighbors of the event date and any necessary alternate route or parking impacts. If this is required of you, it must be completed at least 14 days prior to your event.

Any Special Event that invites and/or is open to the general public will require submittal of a certificate of liability insurance. The certificate of liability insurance will need to include a minimum of $1,000,000 general liability coverage and the certificate needs to name the Fargo Park District as additional insured. This is the minimum requirement for events. The Fargo Park District reserves the right to require more insurance based on the size and type of events scheduled. The certificate copy needs to be submitted at least 7 days before the event.